The ATCA Rescue Committee Treasury is a repository for donations by its members, or funds raised and given to the rescue treasury, to be disbursed to anyone submitting a voucher with receipts for valid expenses in helping a purebred Airedale (mainly vet expenses: spay/neuter, shots, check-up, heartworm testing and treatment, ear and eye infections, etc.) but only after their local funds are exhausted. Reimbursements are made for valid expenses as claims are made.
The Committee will consider requests for funds above ordinary medical expenses on a case-by-case basis. Boarding expenses are ordinarily reimbursed only for short-term emergency situations.
The rescue treasury is not unlimited, and cannot be the basis of any individual or group's financial planning. Each individual and group must try to work within their means as there is no money to be counted on regularly. To compensate for the possible limit of funds available, we welcome the presentation of any individual or group's fundraising efforts on the rescue list as a means of financing Rescue in areas where more funds are needed than can be found locally. While we caution volunteers to be frugal with expenses, we continually look for ways to make certain that no purebred Airedale EVER slips through the system because of lack of funds.
Guidelines for Reimbursement of Boarding costs
The best situation for the rescue dog is to be placed in a foster home until a permanent home is found. We understand that there are times when the number of dogs exceeds the foster homes available.
- If a dog must be boarded at a commercial kennel and local funds have been exhausted, the Rescue Fund will reimburse boarding costs up to $10.00 per day for up to 30 days, if funds are available. After 30 days, a short note should accompany requests for reimbursement with an explanation of why additional kenneling is necessary. The Board will consider extensions on a case-by-case basis.
- Medical expenses always take precedence over other expenses. If the dog is being kenneled because of a medical condition (i.e., heartworm treatment), the 30 days will not start to run until the veterinarian has released the dog from treatment.
- Rescue volunteers should always ask veterinarians and boarding kennels to provide no-charge or discounted services to rescue dogs and must realize they may have to bear the entire expense if no funds are available.
- There is a sample letter on the resources page asking veterinarians for discounted fees. It can be adapted for kennels.
Guidelines for Reimbursement from the Joey Fineran Memorial Senior Fund
The Joey Fineran Memorial Senior Fund is meant to assist with the expenses of Senior Airedales in rescue and, in special cases, Senior Airedales that have been adopted.
A Senior Airedale is defined as one rescued at age 8 or older. The Joey Fineran Memorial Senior Fund is limited and no money expended on behalf of a Senior Airedale is guaranteed to be reimbursed, as is the case with any Airedale in need. The Joey Fineran Memorial Senior Fund follows the existing guidelines established by The ATCA Rescue & Adoption Committee for the assistance of an Airedale in need as indicated in this document.
- The Board will consider requests for funds to assist with the expenses of a Senior Airedale that has been adopted and is living in its forever home where assistance is needed by the human to help maintain the lifestyle of the Senior Airedale (such as: special medications, supplements, dental care).
- Reimbursement Vouchers for supplements, dental care, minor surgeries and special needs items for a Senior Airedale living out its remaining years in a long-term Foster Care situation may also be considered by the Board. All requests for reimbursement must be received within three months of the date the expense was incurred.
- The Board is unable to approve any extreme intervention care for a Senior Airedale at this time (such as: chemotherapy, blood transfusions) as the funds are limited.
- When expensive treatment is being considered, the request for assistance should be made in advance; a requirement we make of all Airedales in need to ensure that funds will be available. The request should include a written estimate on the veterinarian's letterhead, which includes the following:o Your full name
o Airedale's name
o Complete breakdown of costs, including any charges for follow up care.
o The urgency of the Airedale's condition
- When a request for funds has been approved, the Treasurer must be notified as soon as the procedure has been scheduled. Invoices for a pre-approved expense must be received within thirty (30) days of approval. If invoices are not received within that time, the funds set aside will be redistributed to the Joey Fineran Memorial Senior Fund.
- The Joey Fineran Memorial Senior Fund is not here as a convenience for those who would simply rather have someone else pay their bills. Owners of Senior Airedales should also explore other sources for assistance, including their veterinarian --many veterinarians will work with patients on a payment plan, private fundraisers, loans from family and friends, and care credit www.carecredit.com
Guidelines for Reimbursement from the Grace J. Sibley Memorial Fund
The Grace J. Sibley Memorial Senior Fund is meant to assist with the expenses of Airedales in rescue that need more training than the foster home is able to provide in order to be adoptable. Volunteers need to contact the Treasurer with the full background of the dog, the behavioral issue that needs to be addressed, the plan for training and the amount requested.
Submitting Claims for Reimbursement
Complete the Airedale Rescue voucher form:
If you are unable to download either above, contact the treasurer to request a copy
Attach to the voucher form:
- A photograph of the dog (a copy is fine as long as it clearly shows the dog is a purebred Airedale)
- A copy of the intake document (paperwork from shelter, owner or finder transfer document)
- Copies of paid invoices for all expenses. Be sure you retain the originals/copies of invoices in your records and give your adopters copies of records necessary to prove they are spayed/neutered and current on vaccinations.
Anyone requesting reimbursement from the ATCA Rescue & Adoption Committee Treasury must agree to follow the guidelines established by the Committee. By submitting a claim, you are certifying you have read the guidelines and policies linked to below.
and are following them.
MISUSE OF FUNDS
If it is discovered that funds received from the ATCA Rescue & Adoption Committee Treasury have been misused, the misspent funds must be refunded to the Treasury, no further claims will be accepted from the volunteer or group and the volunteer or group will be removed from the official roster of rescue volunteers.